Covance

  • Grant Payment Assoc

    Job Location(s) UK-Maidenhead
    Job Number
    2018-25703
    Job Category
    Finance
    Position Type
    Full-Time
  • Job Overview

    At Covance, your bold ideas will help bring innovative medicines to market and advance modern healthcare. You will map our most critical talent markets, compile competitive intelligence, research industry trends, and share perspectives on how to best compete in the external talent landscape. You will experiment with innovative marketing and creative sourcing techniques, analyse conversion data, and measure channel effectiveness to increase return in our investments over time.  You will own the Candidate Experience in partnership with Business Relationship Managers, and continuously seek to improve it. 

     

    Covance is currently seeking a Grant Payment Associate to be office based within our Maidenhead office full time. 

     

    Responsibilities:

    • Ensure that all grant payment requests (GIAs) received in the Grants Email Helpdesk or by post are processed in a timely manner.
    • Check for appropriate documentation, banking details, etc. and communicate any omissions as soon as possible. Correctly code all GIAs received.
    • Obtain authorisation to pay, or ensure that adequate authorisation has already been given, for all GIAs. Compliance with Authorisation levels.
    • Post all correctly authorised GIAs into Peoplesoft FSA system.
    • Run pay cycles from FSA to initiate payments and process those payments to generate unloads and/or manual entry to the required banking systems. Communicate payment as required.
    • Ensure that filing is kept up to date on a daily/weekly basis and that document scanning is completed to deadlines.
    • Provide excellent customer service and payment issue resolution. Resolve processing / payment queries in a timely manner. Forward invoices received to person responsible as soon as possible.
    • Ensure that company Finance deadlines are met successfully.
    • Provide cover for other team members during periods of absence.
    • Assist in the development and testing of new Grant Payment systems.
    • Contribute and participate in process improvement projects.
    • Perform other duties as assigned by management.

    Education / Qualifications

    University/College degree (Business or Accounting preferred) OR work experience in a financial, clinical trial, or grant payment position.

    Experience

    • Working knowledge of clinical trial payment process and familiarity with investigator contracts and budgets; previous interaction with operational project teams and investigative sites preferred
    • Strong networking abilities and an ability/willingness to work with internal and external stakeholders across the globe
    • Strong analytical skills
    • Good organizational and time management skills
    • Excellent communication / writing skills
    • Strong computer skills
    • Computer proficiency (MS Office - Word, Excel, Power Point and Internet skills), aptitude for training, capable of operating standard office equipment (e.g. fax, copier etc.).
    • Flexible and adaptable to a developing work environment
    • Self-motivation with the ability to work under pressure to meet deadlines
    • Works well independently as well as in a team environment
    • Detail and process oriented
    • Positive attitude and approach

    Customer oriented

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