Covance

  • RECEPTIONIST & FACILITIES ASSOCIATE, MADRID, 12 MONTHS

    Job Location(s) ES-Madrid
    Job Number
    2018-21306
    Job Category
    Facilities/Maintenance
    Position Type
    Temporary
  • Job Overview

    COVANCE

     

    As an integral part of everything we do, our employees make a difference in the lives of millions of people… and you will too.

     

    We have helped the pharmaceutical industry develop:

    • More medicines worldwide than any other company, including the top 50 best-selling drugs on the market today, and
    • 100 % of all Oncology drugs approved in 2016.

    Explore this Office Services & Facilities Coordinator job and see why Covance has been named among the World´s Most Innovative Companies in Forbes´ 2017 Ranking, and more than 90% of the top 20 global pharmaceutical companies are repeat customers.   

     

    THE JOB

     

    Covance is expanding in Spain, and we have a Receptionist & Facilities Associate role available to work at our offices in Tres Cantos, Madrid.

    This is a temporary role, max 12 months duration.

     

     

     

    This role will undertake administrative support for the office reception and facilities management, including:

     

    • Providing administrative support to the Spanish Office Manager
    • Co-ordinating and supporting both internal  and external  meetings and seminars, including arranging resources, hospitality, external visitors or presenters, etc. and where applicable take minutes and distribute same in timely manner.
    • Booking of travel support
    • Organizing language translations, on-boarding of new starters, announcements and departmental communications.
    • Ensuring all Health and Safety policies are updated and in line with current legislation.
    • Greet visitors and keeping the Visitor Log Book
    • Answer and transfer the incoming telephone calls
    • Send and collect the courier packages
    • Manage the local vendors in respect of the office support – technical issues, cleaning, office supply.
    • Maintain stock of supplies for office, prepare order forms, and follow up on deliveries

     

    YOU

     

    Ideally, we are looking for someone who has experience as a receptionist or facilities associate in an international environment. Ability to communicate fluently in English is key for this role.

     

    Diploma – Secondary Education or equivalent, and:

    • Good organizational skills.
    • Good communication skills.
    • Precise in handling numerical data.
    • Computer literate in MS Windows and MS Office (especially Word, Excel and Power Point)

    Education / Qualifications

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    Experience

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