Covance

  • Office Services & Facilities Administrator

    Job Location(s) TR-Istanbul
    Job Number
    2018-19235
    Job Category
    Administration/Clerical
    Position Type
    Full-Time
  • Job Overview

    COVANCE is a leading global drug development services company and we provide support to the Pharmaceutical and Biotechnology industries.

    Currently, we have a great opportunity for Office Services & Facilities Administrator! If you are looking for a full-time employment and you are a qualified office administrator this is a perfect role for you!

     

    Location: Istanbul, Turkey


    Responsibilities:

     

    • Provide a quality/cost effective facilities function for office (may be several countries), ensuring adherence to all necessary Health and Safety legislation together with project and contract management and general supervision of reception. Job will also involve some HR and Financial administration under the guidance of both the Office Head and the central HR and Finance functions.
    • Manage all in-country FM contracts in line with defined service level agreements to include: building maintenance, vehicles, catering, cleaning, security, access control, archiving, insurance, office equipment, mobile phones, etc.
    • Day to day running of car fleet to include contract rewrites with recommendations to management as appropriate.
    • Management of travel function for office and act as key contact with travel provider and assist in transition from local travel provider to global travel provider etc.
    • Act as Covance representative with managing agents and landlords of offices.
    • Manage provision of first aid and fire drill procedures within office.
    • Ensure all contract works are completed in line with current Health & Safety legislation with risk assessments prepared and method statements completed prior of commencement of work on site. Once on site, ensure that written statements are adhered to by contractors at all times
    • Ensure all Health & Safety policies are updated and in line with current legislation.
    • Work with Director Real Estate & Facilities / Regional Senior Facilities Manager to ensure that Crisis Response Management Plan and Business Continuity Plan for country are maintained.
    • Supervision of Reception and Postal/courier services within office – this may involve some actual reception/switchboard duties.
    • Assist finance in problem solving of facilities invoices within country and act as main FSA purchase Requisitioned.

    Education / Qualifications

    To be successful in this position, you will need to be educated to Bachelor's level (or equivalent) in a Business field. 

    Experience

    - 1-3 years of experience in similar function

    - Eperiance in finance area as an assest

    - familiar with MS offices tools
    - ability to communicate fluently in English

     

    We Offer:

    Covance’s ongoing success offers team members unsurpassed growth and career development opportunities. 
    At Covance, we help make the miracles of medicine a reality. We offer opportunities to work on diverse, challenging projects with bright, interesting colleagues while building a flexible and rewarding career. This is your chance to become part of a team that helps to bring miracle of medicine to market sooner.

    There is no better time to join us!

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