Sample coordinator

Job Number
Job Category
Scientific Entry Level
Position Type

Job Overview

This role is within the Materials Management function which sits within Global Laboratory Systems (GLS), BioPharmaceutical CMC Solutions (CMC) and is focused around sample management:

  • To ensure all samples are entered, located and tracked by established deadlines and in compliance with SOPs and regulatory agency guidelines; assuring chain of custody for all materials throughout their lifecycle.
  • Perform a variety of  sample accession responsibilities in compliance with appropriate SOPs, GMP requirements and regulatory guidelines, in support of operational requirements.
  • This is a laboratory based role with direct responsibility for ensuring that effective and efficient sample coordination and associated processes are followed for incoming and outgoing samples.
  • Specific duties include but are not limited to:

    • Responsible for maintenance and operation of sample reception areas on a daily basis.
    • Receipt of materials from Covance logistics.
    • Reviews shipping inventory documents against samples received to ensure accuracy and communicate discrepancies to appropriate personnel.
    • Accepts samples the LIMS.
    • Communicates confirmation of receipt to clients, if requested.
    • Handles internal customer inquiries and requests relating to sample management.
    • Aliquots and sub-divides samples in preparation for testing, according to project requirements.
    • Solves problems independently, contacting internal or external clients for clarification as needed.
    • Distributes required information and documentation to appropriate end users.
    • Collation and delivery of samples for analysis within agreed timelines.
    • Disposal or return of samples to clients following project completion.
    • Ensures that their individual training records are up to date and accurately reflect their capabilities.
    • Maintains files of all relevant documentation for inspection by QA and other regulatory agencies.
    • Supports the issue of SOP's detailing specific procedures relevant to sample management within BioPharmCMC.
    • Knowledge and practice, including personal protective equipment, COSHH ratings, GMO assessments.
    • Trains new employees, working with and directing less experienced staff, and prioritising workloads and / or special projects on a daily basis.

Education / Qualifications

The post holder should ideally have relevant scientific qualifications and / or an appropriate amount of laboratory experience.


  • Experience in a sample handling  and / or logistics role
  • Working knowledge of sample receipt, transfer and shipping processes
  • Working knowledge of a functioning LIMS
  • Understanding and appreciation of aseptic technique
  • Computing skills, including word processing and use of spreadsheets (e.g. Word, Excel).
  • An understanding of Health and Safety policies, Company Policies and Procedures and GMP / GLP / GCP.
  • The post holder should be able to communicate effectively at all levels with other Covance employees, as well as suppliers, etc.



Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Tell Us About Yourself

Not ready to apply? Connect with us to join our talent community.